Free online invitations for a team offsite or event
For the offsite, the team dinner or the summer social: send everyone an invitation by email, see who’s coming as the replies arrive, and collect dietary and accessibility needs without a separate form.
Create a free team offsite invitation →Free for up to 100 guests · no ads · no accounts for guests
Team offsite designs
Start from a drawn cover in your own colours, or one of these illustrated designs.
How it works
- 1
Make the invitation
Pick a cover, add the date, the place and anything guests should know.
- 2
Send it your way
Email each guest their own invitation, or share one link in the group chat. There’s a QR code too.
- 3
Watch the replies
Going, maybe or can’t, with plus-ones and dietary needs, in one live guest list.
What to write
- Save your seat: our Q1 offsite is in Lisbon, 14–16 March. Please reply by 1 February and tell us about dietary or accessibility needs.
- Team dinner to celebrate the launch! Thursday at 7pm at Lucia’s. Reply so we can book the table.
- Summer social on Friday from 4pm in the park. Families welcome.
- Planning day on Wednesday, 10am–4pm, in the big meeting room. Lunch provided; let us know your dietary needs.
Give the reply date a reason
“Please reply by 1 February so we can book flights” gets faster answers than a bare date.
Ask about access, not just food
Accessibility needs belong on the invitation, asked with consent, so the venue can plan.
For a multi-day offsite
If you need sessions, an itinerary and sign-ups, the full TeamRally app is built for offsites.
More examples: Team offsite invitation email examples·How to plan a company offsite
Free for up to 100 guests
- · Up to 100 guests
- · Email invitations, each with its own link
- · Reply in a tap: going, maybe or can’t, with plus-ones
- · Dietary and accessibility questions, with consent
- · Guests change their reply and add it to their calendar
- · A share link (open, or you approve each person) and a QR code
- · Live headcount and dietary summary
- · A who’s-bringing-what list for potlucks
- · An email to guests if the time or place changes
How that compares with RSVPify, Evite and others: free RSVP tools compared.
Questions
- Is it free to invite the team?
- Yes, for up to 100 guests.
- Can I collect dietary and accessibility needs?
- Yes, on every invitation, asked with consent and summarised for you.
- What about a full offsite with sessions?
- For an itinerary with sessions people sign up to, the TeamRally app at teamrally.app is built for offsites.